Resignation

If you are considering resigning for the term (academic withdrawal from all of your classes), please discuss your situation with your academic advisor, a Financial Aid counselor, or a staff member in the Office of Student Appeals to be certain you understand all of your options and obligations. 

The effective date of your resignation determines if you are eligible for an adjustment in the tuition and fees you were charged for the term.  The effective date of your resignation will normally be the date you notify the University by one of the methods described below.  You are responsible for satisfying all financial obligations accumulated until the time you officially resign.  The timing of your resignation also has an impact on how grades are recorded on your transcript.  The last day to resign from a term is when sixty percent of the term has passed. 

For more information regarding Resignation, please refer to Policy 09-05-08 Termination of Registration  and Title IV Refund Policy.

If you wish to drop all of your courses before the official end of the add/drop period, you should do so through Self Service or in the Office of the Registrar, G-1 Thackeray Hall. You must do this even if you are only registered for one course or one credit. You will not be liable for your term tuition and fees and your registration will become void.  The courses will not be recorded on your transcript for the term.

If you have housing and/or meal plan charges, you must notify Panther Central immediately.

If you wish to resign from all of your courses after the end of the add/drop period but before sixty percent of the term has expired, you must do so through the Student Appeals Office:

  • In person at G-12 Thackeray Hall, Monday to Thursday  8:30 AM to 4:45 PM and Friday, 9:00 AM to 4:45 PM, or
  • By calling the Resignation Hotline at 412-624-7585, twenty-four hours a day, including weekends and holidays. The message on this line will ask you for basic information.  If you call outside of normal business hours, someone will listen to your message and call you back to verify the information you provide, or
  • By sending an email to resignation@cfo.pitt.edu. Please include:
    • Full name
    • Seven digit PeopleSoft Student ID number
    • Daytime phone number
    • The term from which you intend to resign
    • The reason you are resigning

You must do this even if you are only registered for one course or one credit. You may be responsible for paying a percentage of your term tuition and fee charges, which will be adjusted in accordance with the official University Title IV Refund Policy.
If you have housing and/or meal plan charges, you must notify Panther Central immediately; they will advise you about your eligibility for pro-rating housing and meal plan charges.
You will be issued "R" grades on your transcript, denoting resignation. "R" grades do not count toward your degree or grade point average. Resignation at this point in the term may affect your eligibility for future financial aid.

Students must withdraw from their classes through the appropriate Dean's Office.
There will be no financial adjustment for withdrawing, meaning you will be responsible for paying 100% of your term tuition and fees. If you have housing and/or meal plan charges, you must notify Panther Central immediately; they will advise you about your eligibility for pro-rating housing and meal plan charges.

You will be issued “W” grades on your transcripts, denoting withdrawal.  “W” grades do not count toward your degree or grade point average.  Withdrawal at this point in the term may affect your eligibility for future financial aid.

Summer Term resignations are handled on a case-by-case basis and are dependent upon the different sessions for which the student is registered.

Transition to Active Duty

If you are registered and your military unit has been called to active duty:

Once you have a copy of your orders, contact Student Appeals at:

Phone: (412) 624-7668 during business hours.

or

Phone: (412) 624-7585 after business hours, where you will be prompted to leave information. Student Appeals staff will contact you the following business day.

We will do whatever is required to have students called to active military duty transition out of the University as expeditiously as possible. In most cases, we will be able to arrange for you to drop the term's registration so you will owe no tuition for the term and receive no grades. There will be exceptions to this, depending on personal and/or financial reasons. We will discuss all options available to you before making any final decisions.

Title IV Refund Policy

Adjustments to tuition charges resulting from official resignation are based on the effective date of resignation and in accordance with the federally mandated calculation.

The calculation is based on the period of enrollment completed. That percentage is computed by dividing the total number of calendar days in the term into the number of calendar days completed, as of the date of student notification. The percentage of Title IV assistance to which the student is entitled (has "earned") is equal to this percentage of the term completed, up to 60%. If the resignation occurs after 60% of the term is completed, the percentage is equal to 100%.

The amount of Title IV aid which must be returned is based on the percentage of "unearned" aid. That percentage is computed by subtracting earned aid from 100%. The University is required to return the lesser of 1) the unearned aid percentage applied to institutional charges or 2) the unearned aid percentage applied to the total Title IV aid received.

The student is required to return the difference between the amount of unearned aid and the amount returned by the University. If the student (or parents in the case of PLUS loans) is required to return a portion or all of their loan proceeds, the calculated amount is to be repaid according to the loan's terms. Students must return only half the amount of grant funds calculated.

Funds are returned to the following Title IV sources in order of priority:

  1. Unsubsidized Federal Direct Loans
  2. Subsidized Federal Direct Loans
  3. Federal Perkins Loans
  4. Federal Graduate PLUS Loans
  5. Federal Direct PLUS Loans
  6. Federal Pell Grants
  7. Federal SEOG
  8. Teach Grant
  9. Other Title IV assistance for which a return of funds is required
  10. Other Federal, state, private, or institutional financial assistance
  11. Students